The exhibition dates for this year’s Fair Sunday, July 16 through Friday, July 21, 2017.
EXPOSITION HALL HOURS OF OPERATION: (Vendors may enter 30 minutes early)
Sunday, July 16 through Thursday, July 20: 1:00 pm until 9:00 pm
Friday, July 21: 1:00 pm until 5:00 pm
The building will be locked when not open for visitation
Booth Space Dimensions: 10 feet (frontage) X 10 feet (deep). Electrical outlets are provided.
Rental Space Fee: $200.00 per 10’ X 10’ booth space prior to July 1. After July 1 space will be $250 per booth.
Insurance Fee (If needed): $125.00 per vendor
Your location in the building will be determined by the Fair Director. No sublet of spaces is permitted in the Hendricks Power Exposition Hall. If you have any special needs, please let me know in advance.
Please be sure that the PERSON SETTING UP YOUR EXHBIT receives all the pertinent information regarding set-up times and expectations. Please keep all people involved in setting up your exhibit space confined to your booth space and immediate area. Please respect other exhibitors’ area.
No obstruction exceeding 36 inches will be permitted between exhibitors. (This is to ensure you do not block the vendor next to you.) Nothing can be attached to the building walls. Tables and chairs are NOT provided.
VENDOR SET-UP TIMES:
Friday, July 14: 2:00 pm until 6:00 pm
Saturday, July 15: 11:00 am until 2:00 pm
The building will be locked at 2:00 pm on Saturday, July 15, and will reopen on Sunday, July 16 at 12:30 pm for vendors in preparation for the public to arrive at 1:00 pm.
VENDOR TEAR-DOWN/ REMOVAL TIME: (No Exceptions)
Friday, July 21: 5:00 pm
Door will remain open to the public until 5:00 pm on Friday, July 21. For the safety of our visitors, there will be no early tear-downs allowed. If vendors tear down early they will not be invited back to participate in the Hendricks County 4-H Fair.
We continue to add entertainment for guests to enjoy throughout the fair. By reserving a booth space and signing the contract, the vendor is agreeing to the hours of set-up, hours of operation and will be expected to NOT tear down until the posted hours listed above.
The Fair Association is not responsible for theft, damage to property or any accidents. Proof of Liability Insurance is required with your reservation. The Certificate of Insurance must include the 2016 Fair dates and must name the Hendricks County 4-H and Agricultural Fair Association as an additional insured. The Certificate of Insurance MUST BE INCLUDED with your booth reservation payment. If you cannot obtain the appropriate Certificate of Insurance, coverage can be provided through the Fair Association’s policy for an additional fee of $125.
The Exhibitor Rental Agreement Form must be completed, signed and returned. Upon receipt of your Exhibitor Rental Agreement Form, a receipt and confirmation of rental space will be sent to you.
The following items MUST be received in our office to lock in your space:
• Rental Agreement Form
• Certificate of Insurance OR Hendricks Power Exposition Hall Insurance Rider Application
• Booth Reservation Payment
• Insurance Payment (if applicable)
If you have any questions, please contact Steve Patterson at 317-718-6156 or by email at firstname.lastname@example.org. Please mail your completed Rental Form Agreement and required paperwork to:
Hendricks County 4-H & Ag Fair Assoc.
P.O. Box 7
Danville, IN 46122