HENDRICKS COUNTY 4-H & AGRICULTURAL FAIR ASSOCIATION, INC.
DANVILLE, INDIANA 46122
As Directors of Concessions/Vendors for the Hendricks County 4-H & Agricultural Fair Association, we are sending you information regarding outside space for the 2018 4-H Fair- the Fair dates are July 15 through July 21. We expect you to be on-site and set up by 9:00 AM July 15th.
Reservations and payments for exhibitor space at the Hendricks County 4-H Fair must be made in advance through the Fair Directors in charge. LOCATION WILL BE DETERMIND BY THE DIRECTOR.
All vendors/exhibitors must meet the State Fire Marshall code. If you need a rental tent, you must rent a tent through the Hendricks County 4-H Fair. The Fair is under contract with Lafayette Tent. Please contact the Director in charge to coordinate a tent rental for your Exhibitor space. Please note: We have established a Smoking Policy and smoking is NOT permitted in vendor areas. Smoking (Including e-cigarettes) will be permitted in outdoor designated “smoking stations” areas only located throughout the Fairgrounds.
Set-up time will be only as designated, FRIDAY, JULY 13: 4:00-10:00 PM; SATURDAY, JULY 14: 9:00-4:00 PM; SUNDAY, JULY 15: 7:00-9:00 AM. Please Note: NO campers, vendor stands, trailers or equipment may arrive any earlier than THURSDAY, July 12. Any special exceptions MUST be pre-approved. If permission is granted, additional camping/storage fees will apply.
Hook-ups are available for temporary living quarters at $20.00 per day. Space is limited and reservations must be made in advance through the Fair Directors in charge. Storage/stock trailer space is available on a temporary basis at $10.00 per day, if electrical or water is needed.
Space is sold in 10’x10’ increments.Exhibitor space up to 500’ will be charged at $2.50 per sq ft.For Exhibitor space over 500’, the charge will be $2.00 per sq ft.
The Fair Association is not responsible for theft, damage to property or any accidents. Proof of Liability Insurance is required with your reservation. The Certificate of Insurance must include the 2018 Fair dates and must name the Hendricks County 4-H and Agricultural Fair Association as an additional insured. The Certificate of Insurance MUST BE INCLUDED with your booth reservation payment. If you cannot obtain the appropriate Certificate of Insurance, coverage can be provided through the Fair Association’s policy for an additional fee of $125.
Please return the enclosed Rental Form agreement, outside commercial exhibitor/vendor fee payment and required insurance fee payment to the address below. Checks should be made to Hendricks County 4-H & Agricultural Fair Association. Exhibitor Rental Agreements and payments in full must be received by no later than July 1, 2018. If not received by the deadline, your exhibitor space will be sold to another exhibitor. If you have questions, please contact Steve Patterson at 317-718-6156 or by email at email@example.com
Please mail your completed Rental Form Agreement and required paperwork to:
Hendricks County 4-H & Ag Fair Assoc.
P.O. Box 7
HENDRICKS COUNTY 4-H & AGRICULTURAL FAIR
DANVILLE, INDIANA 46122
DATES:JULY 15 THROUGH JULY 21, 2018